Rachel Gordon, Author at The Hub | High Speed Training Welcome to the Hub, the company blog from High Speed Training. Thu, 06 Feb 2025 14:20:37 +0000 en-GB hourly 1 https://wordpress.org/?v=6.1.3 Interview Questions for Construction Workers https://www.highspeedtraining.co.uk/hub/interview-questions-for-construction-workers/ Wed, 05 Feb 2025 09:30:00 +0000 https://www.highspeedtraining.co.uk/hub/?p=77741 Construction can prove to be a varied and fulfilling career. Find some questions that you may be asked during an interview for a position in construction here.

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Construction can prove to be a varied, rewarding and fulfilling career. It is an ever-evolving industry which brings together a diverse and skilled workforce. A career in construction could see you doing a range of tasks from laying bricks to building bridges, fitting bathrooms to inspecting worksites. Regardless of which field you end up in, the UK construction industry is not only broad, it is also very well paid and construction workers continue to be in high demand. 

Whether you are just starting out with a career in construction or are looking for a new role in the sector that utilises your years of experience, it is important to prepare for interviews so that you can make the best impression possible. In this article we will explore common interview questions for construction workers and guidance on how to answer them. We will also provide suggestions on what questions you should consider asking the interviewer and the best attire for the interview. 


Construction Interview Questions

The area of construction which you choose to pursue will greatly influence the questions that you are asked. Certain areas of construction work require specialist knowledge or qualifications, so you should expect to be asked technical questions relating to these specialisms in detail. Nevertheless, there are common interview questions which you are likely to be asked irrespective of which area of construction you are applying for. 

Construction workers shaking hands

Below you will find 10 questions that you may be asked during an interview for a position in construction and points to consider in your answer. The ‘answers’ to these questions highlight key points you should try to mention as well as some insight into why you may be asked them. However, it is important to remember that they are a general guide and shouldn’t be memorised and repeated verbatim. Use them in conjunction with your experience and own research of the role and company to help you prepare and feel confident before the interview. 

Tell us about yourself drop down menu

Yes, we know, it’s not technically a question, but it is common for an interviewer to ask you to talk a bit about yourself at some point in the interview. Whilst this is often intended to get to know you personally, keep your answer relevant. Mention hobbies and interests but don’t go on a 5 minute rant about your love of marine life. Instead, discuss personality traits that speak to a valuable employee such as being ambitious and highly motivated. 

Be honest and where possible, find a way to organically relate your hobbies and interests back to the role to some degree. For example, you might decide to mention that you enjoy photography in your free time because you’ve always admired the buildings in your local area and became fascinated by how they were built. This hints towards a keen eye for detail whilst indicating that construction is something that you are thinking about even in your leisure time.

Why do you want to work in construction? drop down menu

This question is almost guaranteed to come up in some form so it is important you have a succinct answer ready. This is your chance to show both your passion and investment in a career in construction. In your response, mention what you would like to achieve in your career in construction as well as why you think you are suited to a position in construction. 

 

If you have prior experience in the industry, highlight why you already like working in the sector and how that enjoyment has fuelled your desire to explore new areas of construction. If you are applying for your first job in construction, show off your knowledge of the industry and highlight how a desire to work in construction has guided your studies/training. 

What do you know about the company? drop down menu

This is the time to show off the research that you have done on the company. Talk about the history of the company, the kind of projects they’ve worked on, the ethos and values and how you align with them. This information should be readily available online and even the most cursory search should result in useful information to relay about the company.

Can you give me an example of a time when…? drop down menu

Questions such as this are often used to discover if you have a particular skill that is required for the job. It may be more technical such as asking for an example of a time you used specific software or performed a certain manual task, or it may relate more to soft skills such as asking for an example of a time when you demonstrated leadership. It is best to answer these kinds of questions using the STAR method

 

STAR stands for situation, task, action, result and it provides a structure which allows you to effectively demonstrate your experience. The method enables you to highlight key skills and beneficial qualities to prospective employers whilst providing a clear and concise answer. When using the STAR method be sure to place emphasis on the action and result as this showcases your effectiveness at solving problems and finding solutions.

What would you do if…? drop down menu

Scenario based questions are often intended to see how you go about solving problems. They may cover topics such as unexpected delays, team conflict or negative feedback. Though the question is hypothetical, where possible draw on previous experience if you’ve faced similar problems in the past and be sure to mention how your actions in that situation led to a positive outcome. Remember to take your time and be honest, don’t rush to answer the question as you may end up talking about irrelevant details in an attempt to fill the time. If you’re not sure, say so and ask for a bit of time to think. 

 

For example, if you were asked ‘what would you do if a client complained about the quality of your work,’ you may respond ‘that’s a great question, let me consider that for a moment’ before answering; ‘I would firstly apologise to the client and ask them to show me specifically what they were unhappy with. I would then ask them how they would like the problem to be rectified, explain the options available, depending on the issue, and whilst fixing any errors would be of the top priority, I would ensure I provided a realistic timeframe for the repairs so as not to promise something that cannot be delivered in a timely manner.’

How do you ensure all safety practices are followed on a construction site? drop down menu

Safety on a construction site is of the utmost importance and being able to demonstrate not only your knowledge of health and safety practices, but also your awareness of their importance will be incredibly advantageous. Begin by reiterating the importance of good safety practices on site and mention a few regulations that you know. If you have previous experience of maintaining the safety of yourself and others on site, now is the time to mention it. This is also the perfect time to mention any training that you have had and how it has bolstered your knowledge of safety practices.

 

Try to be specific and don’t be afraid to go into detail where applicable. For example, instead of saying ‘I know that hard hats are important’ you could expand your answer by saying ‘I am aware of the importance of appropriate PPE and whilst on my last project I noticed some coworkers not wearing helmets when they should. I addressed this with them immediately and then informed the site manager so that further training could be provided to highlight why PPE is important and should be worn at all times.’

Can you describe a time where you had to work as part of a team? drop down menu

Teamwork is a fundamental part of working in construction and interviewers want to know how well you work with others. It’s not enough to simply say that you have worked in a team before. Instead, highlight the challenges that the team faced, how you overcame them by working together and what you learnt about teamwork from that experience. It is highly likely that you will be asked about working in a team at some point during your interview, so take the time to prepare an answer that shows your understanding of the importance of teamwork and the benefits it can bring to a project.

What is your greatest weakness? drop down menu

Contrary to popular belief this question is rarely intended to trick you into revealing your worst traits. When interviewers ask you about your weaknesses they want to know how self-aware you are and your potential for growth within the job role. Be honest when answering this question but don’t be too self-deprecating and highlight a weakness that reflects badly on you. 

 

Moreover, as tempting as it can be, don’t say your greatest weakness is ‘working too hard.’ Not only is this answer likely to elicit an eye-roll from the interviewer, it also doesn’t necessarily showcase the traits that they are looking for. Instead, say something like ‘I have a keen eye for detail but sometimes can get too focused on the small details. Whilst these are important, I’ve learnt to recognise when this focus might be slowing me down or dragging out a task. I will also seek advice from colleagues if I can feel myself becoming too fixated on a minor detail and use their guidance to redirect my attention/efforts if necessary.’

What construction tools and equipment have you worked with most? drop down menu

This question is particularly relevant for on-site construction roles such as carpentry or bricklaying. Interviewers want to know the scope of your experience using key construction tools and equipment. If you have prior experience in the construction industry, then you can tailor your answer to work in tandem with your CV, highlighting the roles in which you learnt how to use certain tools and equipment. If this is your first foray into the construction sector, be sure to mention any tools you have used whilst gaining hands-on experience as well as any personal study that you have undertaken to further your knowledge.

Can you describe a challenging project that you worked on and how you overcame any obstacles? drop down menu

The operative word in this question is ‘overcame.’ When interviewers ask questions such as this, they want to see how you identify and most importantly solve problems in challenging situations. Challenges are a guarantee in any industry and construction is no different so this is the perfect chance to show your adaptability and innovative thinking. Avoid vague descriptions and outcomes and instead ensure that your answer is detailed and specific. Try to clearly quantify the results of your actions and how they solved the problem, such as how it helped you save time, get back on schedule or reduce cost.

Answering interview questions can be daunting but remember to keep your answers clear and honest. It can be tempting to over-embellish in an attempt to make yourself stand out as the best candidate. However, ensuring that your answers are honest, concise and presented in a professional and succinct manner is the best way to show that you are the right person for the job. Interviewers aren’t necessarily trying to ‘catch you out’ so don’t be afraid to admit when you don’t know something, they will appreciate the honesty and if you phrase your answer well you can highlight your willingness to learn and enthusiasm to further your professional knowledge.

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Questions to Ask a Construction Company in an Interview

It might not always feel like it but interviews are a two-way street and as much an opportunity for you to learn about the company, as it is for them to learn about you. Asking questions at the end of an interview provides you with deeper insight into the company and the people you may end up working with, as well as showing an enthusiastic interest in the position. It’s a good idea to have some questions prepared ahead of time, ready for the end of the interview. If you find that the answers to those questions came up organically at some point during the interview, don’t be afraid to mention the questions you had planned and how they’ve already been answered. 

Construction employers interviewing candidates

It’s a good idea to have a mix of company specific, role specific and wrap up questions, but don’t bombard the interviewer. If you prepare a list of 10 questions, it might be that time only allows for 4 or that by the end of the interview only 2 feel pertinent. Conversely, the interviewer may mention something that sparks a question you hadn’t thought of before. Make a quick note of it and be sure to bring it up when given the chance. For example, ‘You mentioned earlier that your business is committed to promoting diversity. What methods do you use to facilitate this?’

Below you will find some useful questions to ask a prospective employer at the end of an interview. 

  • Is there anything from my CV or that I have said that you would like me to clarify in further detail?
  • What continuing professional development opportunities are available at this company?
  • If I were successful in attaining the role, where would you see me in six months?
  • The construction industry is expected to see an economic boost this year after a decline in 2024. How will this impact your business and the responsibilities of this role? 
  • What challenges are the company currently facing and how are you seeking to overcome them?

Construction Job Interview Attire

The general rule of thumb when deciding what to wear to an interview is smart, business attire. However, you don’t find those working on a construction site laying bricks or operating cranes in a three piece suit. Your attire at an interview is important as it shows your professionalism and helps to cement a good first impression. Nevertheless, it should be reflective of the role and industry that you are interviewing for. 

As such, the best construction job interview attire is smart/business casual. Avoid wearing jeans and instead opt for dark trousers or a skirt, with a plain long-sleeved shirt. Depending on the role that you are applying for you may decide to wear a tie, however, if your position is likely to be more site based then you don’t need to wear one.  Keep your footwear simple and closed toe, avoiding trainers or excessively high heels. 

If you are unsure or have been invited to a more informal interview, remember you can always ask. You may worry that this could come across negatively to a prospective employer but it is better to be safe than sorry and asking shows your eagerness to meet their expectations whilst avoiding ambiguity, both of which are valuable traits for a prospective employee to have. 

Construction interview

Thorough interview preparation is vital to making a good and lasting first impression. Interviews can be daunting and nerves are to be expected. However, preparation in advance, thorough research of the company and a robust knowledge of the industry can help you to feel more relaxed and confident in yourself and what you have to offer. 


Further Resources:

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What You Need to Know About Food Waste Separation https://www.highspeedtraining.co.uk/hub/food-waste-separation/ Tue, 04 Feb 2025 09:40:47 +0000 https://www.highspeedtraining.co.uk/hub/?p=77516 The Environmental Act 2021 aims to reduce the environmental impact of waste generated by businesses. Understand the new food waste legislation here.

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As climate change continues to impact our day-to-day lives, causing an increasing number of international incidents, finding ways to live and work sustainably is more important than ever. The significance of environmental awareness cannot be understated and it is only through understanding our impact on the environment that we can start to protect and improve it. A significant contributor to climate change is food waste and around 9.5 million tonnes of food is wasted each year in the UK. To help combat the detrimental impact of food waste, the government introduced the Environment Act 2021 which, amongst other things, seeks to tackle waste, increase recycling and improve our natural environment. 

Section 57 of the act, which will come into force on 31st March 2025, seeks to support the government’s aim to eliminate all avoidable food waste ending up in landfills by 2030. Under the act, it is mandatory for all non-domestic properties that produce any food waste to arrange separate collection by licensed waste carriers. The act applies to all businesses and public and third-sector organisations such as, but not limited to; restaurants, pubs, hospitals, prisons, care homes and schools etc. Businesses with fewer than 10 full-time employees, also known as micro-businesses, will not have to comply with the new legislation till 31st March 2027

In this article we will explain what waste separation is and what the new regulations are under the Environment Act 2021. This article will help you to understand your responsibilities and provide you with a range of free downloadable posters to act as a reminder of the new legislation and encourage the proper separation of waste. 


What is Waste Separation?

Waste separation refers to the sorting and separating of waste into different elements in order to facilitate recycling and appropriate disposal. There is no legal or universally accepted definition of ‘food waste,’ however the Separation of Waste (England) Regulations 2024 defines food waste as ‘biodegradable material resulting from the processing or preparation of food and drink including inedible food parts such as bones, eggshells, fruit and vegetable skins, tea bags and coffee grounds.’ 

Whilst the new legislation makes waste separation mandatory for non-domestic properties, it is something that most people have been doing in their households for years. In 2003 the government introduced the Household Waste Recycling Act which meant that every local authority had to provide households with separate recycling collection. The introduction of recycling wheelie bins saw waste separation become the norm for most households. The new act brings this same level of responsibility to businesses, seeking to reduce the environmental impact of the waste that they generate, whilst highlighting the importance of corporate social responsibility


Food Waste Legislation

From 31st March 2025 (or 31st March 2027 for micro-businesses) all businesses and non-domestic premises will have to comply with new food waste separation legislation. Under the Environment Act 2021 businesses that produce food waste must:

  • Separate all food waste from other waste streams.
  • Store food waste in separate bins from other waste. 
  • Arrange for the collection of food waste by licensed waste carriers. 

Note: Whilst under Welsh waste laws, only businesses and non-domestic premises that produce more than 5kg of food waste per week must separate their waste, as yet DEFRA have set no such minimum for England and have stated ‘there is no minimum food waste weight before the new regulations apply.’ 

The Environment Act 2021

The Environment Act 2021 will support the government’s aim to eliminate all avoidable waste being sent to landfills by 2030. The act includes a number of policies that seek to improve air and water quality, biodiversity, resource efficiency and reduce waste. When first published, Environment Secretary at the time, George Eustice, stated that the act ‘will deliver the most ambitious environmental programme of any country on earth […] setting an example for the rest of the world to follow.’  

The Environment Act 2021 has two main functions; to provide a legal framework for environmental governance in the UK and to introduce measures for the improvement of the environment. It also reflects a growing expectation that businesses operate more sustainably with better accountability and transparency. As such, the general public and other parties will be able to report workplaces that do not follow the new legislation.

The act will impact many different types of businesses, however it is particularly relevant to the hospitality and food service sector. Guardians of Grub, WRAP’s food waste reduction campaign that focuses on the hospitality sector, states that 1.1 million tonnes of food is thrown away every year across the sector. As such, improving recycling in the hospitality industry is vital. By introducing mandatory food waste separation, the act seeks to reduce the negative impact of the tonnes of food waste generated by industries such as the hospitality sector. 

Separating food waste and stopping biodegradable waste from being sent to landfills, enables it to be repurposed and reused. The government’s preference is for food waste to be collected for treatment by anaerobic digestion as this generates bio-fuel and digestate which can be spread to land, ensuring nutrients are recycled.

Under the act, businesses must have separate bins for the collection and storage of:

  • Dry recyclable waste (glass, metal, plastic, paper and cardboard)
  • Food waste
  • General waste

How to Prepare for the Food Waste Separation Legislation

All businesses will eventually have to comply with the new legislation. As such, irrespective of whether it will impact your business in March 2025 or March 2027, it is important to prepare your business and staff for the new legislation. 

Following the steps below will help you to prepare your business for the introduction of food waste separation legislation.

  1. Undertake a waste audit. 

A waste audit is a review of the different types of waste that your business produces. It will help you to understand the type of waste that you generate, enabling you to see where, if possible, reductions in waste can be made. The information that you gather during a waste audit will help you to better plan waste handling, storage and disposal. The government has provided guidance on how to conduct a waste audit in a hospitality business and guidance for conducting an audit in other sectors can be found elsewhere on their website. 

  1. Find a waste collector. 

Now that you have an understanding of the type and quantity of waste that your business produces, you need to find a suitable waste collection service. The waste collector can be a private company or your local authority may provide the necessary services. Whilst cost is a notable factor when selecting a waste carrier, compliance should be a top priority and it is important to remember that if the company you use to dispose of your waste does so illegally, such as fly-tipping, you could be held responsible. You can visit the Public Register of Waste Carriers, Brokers and Dealers to check if your prospective waste collector is registered. Working with an accredited and compliant waste collection service that is aware of and complies with the new legislation, will ensure you avoid fines, enforcement actions and potential prosecution. 

  1. Set up appropriate recycling bins. 

You may already have different recycling bins in place, however the information gleaned from your audit will help you to assess whether they are still suitable for your business under the new legislation. Do you have enough bins for food waste separation or do you need to invest in new ones? Are your bins different colours to make it clear what type of waste should go in each bin? If not, is there clear signage to avoid cross contamination? It is also important to consider the size and location of your bins. If you are a larger business you may need a commercial 1100L wheelie bin or a smaller 240L bin, the same size as those outside your house, may be just fine. If you don’t already have the appropriate recycling bins set up then it is vital that you do so before the new legislation comes into force to avoid delays and potential fines. 

  1. Improve signage around your business.

Clear signage will enable your staff and anyone else who may be at your premises, to dispose of waste correctly. Imagery showing what waste needs to go in what bin, empowers people to confidently and correctly dispose of their waste. Posters are a good visual reminder of the correct process for waste disposal and help to reduce any ambiguity that people may have. Take the time to improve signage before the legislation comes into force so that people have time to get into the habit of disposing waste correctly. You can find a free downloadable poster that you can use in your own business below. 

  1. Monitor and review your waste management and collection.

The government has introduced mandatory digital waste tracking that will come into force from April 2025. Mandatory tracking seeks to help businesses move towards a circular economy by providing a comprehensive way of tracking the amount and type of waste being produced and where it ends up. Continuous monitoring and reviewing of your current waste management and collection practices is good preparation for mandatory tracking and allows you to check that your practices remain compliant. It also enables you to establish the best approach for reporting, sharing and evaluating your practices before the enforcement of the new legislation. Remember, from April 2025 the general public and other parties will be able to report workplaces that do not comply with the new legislation. As such, monitoring and reviewing your waste management practices is vital to ensure you remain compliant and have the opportunity to correct any non-compliant practices before any reporting. 


Free Waste Separation Posters

Our free downloadable poster is a simple and clear way to help you and your employees separate food waste effectively. Place the poster on or above the necessary bin, in a clearly visible spot so that people can easily see what waste needs to go where. 

As mentioned above, food waste is not the only waste that will need to be separated. Below you will also find posters to guide the separation of different types of waste. Download and print the posters that are relevant to your business and use them as clear visual tools to guide your staff. 


Food waste has an incredibly detrimental impact on the planet and whilst individual steps can be taken to reduce household food waste, the introduction of this new legislation reiterates the responsibility of businesses to reduce their negative impact on the environment. Whilst the new regulations have increased businesses responsibilities, its aim is to increase recycling rates and reduce the amount of waste sent for disposal which will, in the long run, help to reduce business costs, save energy, conserve natural resources and protect the environment. 


Further Resources:

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Alternative Careers for Construction Workers https://www.highspeedtraining.co.uk/hub/alternative-careers-for-construction-workers/ Fri, 31 Jan 2025 09:30:00 +0000 https://www.highspeedtraining.co.uk/hub/?p=77702 Those looking to change careers from a construction job have many options. Take a look at our guide to find out how to switch careers from construction.

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Changing careers is a daunting prospect and the thought of starting anew can be understandably overwhelming. Nevertheless, it can also be incredibly rewarding and signal the beginning of new and exciting opportunities that facilitate personal and professional growth. There are many reasons that someone may choose to change jobs at any stage in their career. For those working in construction, the physical toll of the job or limited chances for progression may cause you to consider new opportunities. Thankfully, many construction workers possess valuable transferable skills that can open doors to new industries and new careers. 

In this article we will cover what to consider when changing careers, highlight the transferable skills gained from a career in construction and explore alternative careers for construction workers using those skills. 


Changing Career After Working in Construction

Construction can be a rewarding and fulfilling career due to its variety and the opportunity to directly see the impact of your work whilst learning new and diverse skills. However, construction is a physically demanding and strenuous job that can potentially cause long-lasting damage to the body over time. The Health and Safety Executive (HSE) notes that whilst there have been significant improvements in conditions over recent years, construction remains a high-risk industry for health issues. In fact, their Construction Statistics in Great Britain 2024 report highlights that 52% of all ill health reported in the sector was caused by work-related musculoskeletal disorders.

Moreover, whilst construction is known for being one of the highest-paying incomes in the country, like many industries, it is subject to the whim of the economy. Economic downturn can result in increased labour and supply costs which negatively impacts income. In 2021 the Office for National Statistics (ONS) found that the average hourly labour income for those in the construction industry was persistently lower than the rest of the economy. Whilst this can be seen as a reflection of lower productivity post-covid, it highlights the potential lack of financial security within the sector, which can make securing a consistent, well-paying income difficult for many. 

Recognising that you want to change careers marks the beginning of a new and exciting journey, nevertheless, this does not negate the uncertainty that surrounds the change. Switching careers is much more than simply applying for a new role in a new industry and there are various things that you should consider before committing to the switch. Common concerns around changing careers include inadequate qualifications or training, difficulties adjusting to a new working environment and worries about changes in income. These are valid concerns and it is important to take the time to consider how you will adapt to and overcome these challenges. If after careful consideration you decide that a career change is still the best course of action for you, then it is time to explore your options. 

construction worker at workplace

Changing careers can involve the same role within a new industry, a new role within the same industry or a new role within a different industry. Irrespective of which transitional path you choose to follow, each route provides the opportunity to use the skills and knowledge gained in your current profession and apply them to new tasks and responsibilities. The benefits of changing careers include personal and professional development, an improved work-life balance, exposure to new challenges and the opportunity to learn new skills. As such, it is important to have a strong idea of why you wish to change your career so that you can seek out that change in a new position. 

For example, as a construction worker you may find that the physical toll of the job has become too much, causing you to seek out a less physically demanding job such as office work. This is not necessarily at odds with a career in construction and you may find that switching to a managerial role that is office based and in the same industry, such as project management, provides you with the change that you were looking for without having to change sectors. Comparatively, it may be that you ‘fell into’ the construction industry and though something you have enjoyed, you now wish to work in an entirely different field with no relation to construction whatsoever. 

Knowing your ‘why’ gives you a better sense of direction and can guide your search for the next best role for you. It will also help you to decide if a different career is even necessary as identifying your current dissatisfactions may highlight that you are looking for changes within your current role rather than a new role entirely. This may then lead to discussions with your manager that brings about the change that you were looking for. 

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Transferable Skills in Construction

Transferable skills are skills gained from one job or industry that can be applied to a range of different jobs or industries. Due to the varied nature of working in construction, there are a number of valuable transferable skills that you are likely to have gained. 

Transferable skills that many construction workers possess include:

  • Good time management 
  • Leadership
  • Research and analysis
  • Problem solving
  • Teamwork
  • Organisational skills
  • Strong communication
  • Attention to detail
  • Customer service
  • Critical thinking

A career in construction is likely to have taught you a range of soft skills and hard skills. Hard skills are useful should you decide to stay within the sector but in a different role, whilst soft skills might be more easily transferable. Don’t underestimate the value of the skills that you have gained, hard or soft, as they can make you a valuable asset in many different roles and industries. As such, when applying for new positions be sure to highlight your transferable skills in your CV or cover letter. Not only does this show you’ve done thorough research on the new role, it can help to pacify concerns a prospective employer may have about your suitability. For example, if you chose to pursue a career in marketing after a career in construction, highlighting your strong communication skills and time management skills would be advantageous. 

The list above is not exhaustive and you may have gained many other transferable skills. Once you have an idea of what role you would like to pursue next, you can look into whether your current skillset is suitable for the role. You may be surprised by the transferability of some of your skills. However, if you do spot a gap between your skillset and those needed for a new role, you are now in the perfect position to bridge that gap with further study or training


Alternative Jobs for Construction Workers

As mentioned above, it is important to know your ‘why.’ Being able to recognise why you want to switch careers or what you hope to gain from the change, will put you in the right direction to find opportunities that align with your goals. Choosing the right career can feel like a momentous decision and so it is important to take the time to consider it carefully. 

The average UK worker spends 252 days a year at work. This equates to approximately 69% of their year spent working. Whilst it’s not necessarily surprising to hear that we spend the majority of our time at work, it does reiterate the importance of choosing a career that, whilst supporting you financially, is also fulfilling, rewarding and a positive impact on your wellbeing.

Below you will find examples of potential alternative careers for construction workers. This list is by no means all-encompassing, however it highlights the variety of career options available to those with a background in construction. 

Project Management drop down menu

Project management gives you the chance to have a more hands off approach. Project managers coordinate all facets of the construction process and whilst they are heavily involved in the project itself, they tend to be less involved in the manual handling, working from field offices on the project site. It is also important to note that project management is not confined to the construction industry. If you already have experience of managing projects this skill can be transferred to other industries such as tech or insurance. You may need some additional training to gain more knowledge about the specific field, however the core aspects of project management are similar across sectors. 

Teaching drop down menu

Teaching is one of the best ways to use your extensive experience whilst providing hands-on learning for the next generation of construction workers. Teaching can be a rewarding career and provides the chance to share your knowledge and teach students the skills they need to succeed. There are government funded programmes which enable you to earn whilst training to become a qualified Further Education (FE) teacher. The government is eager to increase the number of those teaching in construction to support the growth required in the UK and so construction teachers are in high demand.

Estimator/Quantity Surveyor drop down menu

Estimators and quantity surveyors have similar roles that draw on similar experience. Estimators calculate the cost of a construction project, carefully considering the cost of labour, material and equipment requirements. Quantity surveyors estimate and control the costs for large construction projects. They ensure that structures meet all necessary legal and quality requirements. Whereas estimators tend to be involved primarily in the beginning stages of a construction project, quantity surveyors are involved in every stage of the project. Whilst there are notable differences between both roles, a background in construction is a valuable asset for both. Further training/qualifications may be required to pursue a career as a quantity surveyor, however with the right experience you may be able to directly apply to become an estimator. 

Architectural Technician drop down menu

Architectural technicians provide technical guidance that helps bring new structures and designs to life. They liaise with construction teams and designers/clients, working closely with architects to develop building models ahead of construction. A role as an architectural technician also has great career progression opportunities and you could progress to become an architectural technologist, a building modelling information (BIM) technician or through supplemental study, a fully qualified architect. 

Site Inspector drop down menu

A site inspector monitors the work carried out on construction sites to ensure that all safety and quality standards are maintained. Site inspectors check that work is carried out safely and that all those on site, such as any staff or subcontractors, are adhering to the building plans and specifications. There are many different types of inspectors such as Property Inspectors, Plant Inspectors and Lifting Equipment Inspectors. In each case, extensive experience and knowledge of the rules and regulations that keep a worksite safe and compliant is a great advantage.

There are many different career paths available to those with a background in construction. Go Construct provides a range of resources for those looking for a career in construction and have extensive information on viable careers relating to construction. Regardless of whether you wish to stay within the construction industry or want to try something new, this is a good place to start for inspiration on your next career move. 


The thought of changing careers can be intimidating and it can be tempting to stay where you are in favour of the ‘devil you know.’ However, a background in construction provides you with strong transferable skills that can help you to thrive in a wide range of industries. Taking the time to consider why you want to change careers and what new adventures you hope to experience will help the process feel less monumental and a new, fulfilling career more attainable. 


Further Resources:

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Unconscious Bias Quiz https://www.highspeedtraining.co.uk/hub/unconscious-bias-quiz/ https://www.highspeedtraining.co.uk/hub/unconscious-bias-quiz/#comments Thu, 30 Jan 2025 09:30:00 +0000 https://www.highspeedtraining.co.uk/hub/?p=37301 Unconscious bias influences what we think, the judgements we make and how we act. Test your knowledge on unconscious bias in our quiz.

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10 Ways to Reduce Food Waste in Your Restaurant https://www.highspeedtraining.co.uk/hub/restaurant-food-waste/ https://www.highspeedtraining.co.uk/hub/restaurant-food-waste/#comments Tue, 28 Jan 2025 09:30:00 +0000 https://www.highspeedtraining.co.uk/hub/?p=9788 Food waste is a significant problem for the hospitality sector. Find 10 ways to reduce food waste in your restaurant here.

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Across the hospitality and food service sector, 1.1 million tonnes of food is thrown away each year. To make matters worse, 75% of that food is perfectly edible. Food waste is extremely harmful to the environment as it wastes resources and generates dangerous greenhouse gases. It’s not just our planet that suffers though. Guardians of Grub, a government initiative that focuses on reducing food waste in the hospitality industry, estimates that the 1.1 million tonnes of food wasted costs the industry a monumental £3.2 billion each year. 

As the hospitality sector continues to contend with post-pandemic changes, the cost-of-living crisis and rising supply and energy prices, the cost of food waste is something they simply cannot afford. Whilst it can be difficult to know where to start when tackling food waste, the adoption of simple sustainable practices can drastically reduce the financial and environmental impact of food waste. 

In this article we will outline why food waste is an issue for restaurants and why it is important to reduce the waste that you generate. We will also discuss common causes of food waste and provide tips to help you reduce food waste in your business.


Why is Food Waste a Problem?

Food waste can feel like an inevitable by product of working in the hospitality industry. Food waste is generated in hospitality much in the same way it is domestically and when you’re serving hundreds of people a day, vast amounts of food waste is to be expected. Nevertheless, despite its categorisation as an ‘unavoidable evil,’ food waste is in fact a significant problem for the hospitality sector; in terms of both the harmful greenhouse gases that it generates and its negative effect on profitability. 

Food waste has a catastrophic impact on the environment. When food is left to rot in landfills it releases methane, a greenhouse gas that is 84 times more potent than carbon dioxide and has 28 times the global warming potential. Moreover, when edible food is thrown away, the resources used to rear, grow, process and transport that food, such as water, energy and labour, are wasted. The water footprint of the total annual food waste in the UK is estimated to be around 5.4 billion cubic metres. A 2024 government report on food waste found that the hospitality and food service sector generated 10% of the total food wasted in 2021. This equates to 540 million cubic metres of water wasted by the hospitality and food service sector alone, roughly the same as 216,000 Olympic sized swimming pools.  

Chefs in kitchen cooking food

Food waste is also an avoidable financial burden for the sector. In 2019 the hospitality industry had an economic output of £59.3 billion, equating to roughly 3% of the total UK economic output. By 2020 that figure had fallen by 42% and though higher in 2021, it was still 21% lower than 2019. The hospitality sector was one of the hardest hit by covid due to socialising restrictions and lockdowns. Though the industry has fought tooth and nail to regain stability, it continues to battle with the fallout of covid, rising operating costs and a cost-of-living crisis that is impacting custom. Food waste can then be seen as an additional, yet avoidable, cost that many in the sector cannot afford. 

WRAP estimates that food waste costs the hospitality industry £3.2 billion every year, an average of £10,000 per outlet, per year. It can be hard to imagine how this much money is wasted, especially in an industry in which finances are already so tight for many. However, when one remembers that waste is cumulative it becomes much easier to see how frequent instances of over-ordering, overproduction and human error can result in such vast amounts of waste, both in terms of food and lost profit.


Causes of Food Waste in Restaurants 

As mentioned above, food waste in restaurants can be generated in similar ways to households and is often cumulative, meaning that seemingly insignificant waste such as the odd vegetable skin or some fat trimmings, add up to create vast amounts of waste. However, there are causes of food waste that are unique to restaurants and the hospitality industry. 

Causes of food waste across the sector include:

  • Consumer Plate Waste – Much like in a domestic setting, waste is generated when unfinished food on the plate is thrown away. Large portion sizes or the inability to take leftovers home are the main causes of this kind of waste. 
  • Over-ordering and Spoilage – Many in the hospitality industry plan ahead and prep ingredients ready for busy days as it is often better to be over-prepared than under-prepared. Subsequently they may end up over-ordering ingredients and supplies to avoid potential delays and to ensure their kitchens remain well stocked. However, if for whatever reason the food doesn’t sell, restaurants can be left with a surplus which they then need to repurpose before it spoils and has to be thrown away. 
  • Trimmed or Peeling Waste – As with household waste, this waste is generated when preparing food and includes vegetable peels, fruit skins and fat trimmings. As restaurants can end up serving hundreds of people a day, they generate significantly more of this waste due to the preparation of large quantities of food. 
  • Menu Changes – Menu changes can be an exciting time for a restaurant and bring with it the opportunity to entice new customers. However, these changes can lead to unused or unwanted inventory going to waste if the new menu is drastically different from previous menus. 
  • Overproduction – Like over-ordering, overproduction is often the result of a desire to be well prepared. However, restaurants may end up preparing more food than necessary and in a manner that makes it difficult to use in other dishes. This then leads to food waste as the pre-prepared food is not used. 

The list above is not exhaustive and food waste in the hospitality sector is influenced by a wide variety of factors such as the type of establishment and the food served. However, identifying the ways in which the sector uniquely generates waste is the first step to reducing it. It is also important to remember that this waste is not exclusive to bricks and mortar businesses as mobile caterers also generate significant amounts of food waste. Whilst mobile businesses often have limited space, so may be less susceptible to over-ordering or overproduction, consumer plate waste and preparation waste still contribute to the generation of vast amounts of food waste. 

Eating at a restaurant

How to Reduce Food Waste in Restaurants 

Douglas McMaster, owner of the world’s first zero waste restaurant Silo argues that ‘waste is a failure of the imagination.’ The hospitality industry is undeniably one of creative innovation and avant-garde experimentation. This creativity has led to the development of awe-inspiring dishes and news worthy menus and can also be applied to the reduction of food waste. Tackling food waste can be an exciting and creative thought exercise, just like developing a new menu and shouldn’t be treated like an arduous, unimportant task. 

Below you will find 10 ways to reduce food waste. Not every option will be viable for your business, however don’t be afraid to use your imagination and tweak and adapt suggestions to find what works best for you. 

Proper Storage drop down menu

Food lasts longer when it is stored correctly. Ensure that your fridges and freezers are running at the right temperature and that food is stored in the right position, for example keeping high risk foods stored on lower shelves. Storing food in the right condition is vital to preserving quality and preventing the growth of pathogenic bacteria, both of which can quickly lead to food waste. You should also ensure that all food is labelled correctly, especially if it has been decanted into a different container for storage. Plastic tubs filled with nondescript food can sit unnoticed in the back of your walk-in for months, until an unsuspecting member of staff spots it during the lunch rush and it has to be thrown away. Instead, make sure you implement a clear labelling system that details all key information such as the expiration date, a product description and any relevant allergen labelling. This makes it easier to keep track of what you have and what needs using. 

Seasonal and Smart Menus drop down menu

Using seasonal ingredients in menus can reduce food waste and the cost of supplies. Buying fruits and vegetables when they are in season tends to be cheaper as they are abundant and more readily available. They also have a lower carbon footprint as it is their natural growing season and they don’t require as much transportation. By using seasonal ingredients you are committing to using them within a certain time frame. Since this time frame is limited, it encourages you to find creative ways to make the most of the ingredients while you can, reducing the amount of food that is wasted since it will potentially not be readily available again for another year. A well planned menu is integral to reducing food waste and a smart menu enables you to have a more creative approach to this. You can make your menu ‘smart’ by developing dishes that use the same ingredients in similar ways. This ensures that should you over prepare ingredients, they can be used in different dishes rather than going to waste.  

Staff Training drop down menu

By law, all food handlers must be trained in food safety. Training staff on how to properly and safely handle, store and prepare food helps to reduce waste generated through human error. Preparation waste is one of the main causes of food waste in restaurants and the hospitality industry as a whole. Therefore, training staff in the importance of reducing food waste will enable them to prepare food in a way that creates as little waste as possible. Training staff is more than dictating to them what they should and shouldn’t do. It’s a chance to explain the rationale behind certain practices. If staff are made aware of why reducing food waste is so important and how their actions can directly affect its generation, they will be better able to make sustainable choices that reduce food waste.

Engage Customers drop down menu

Environmentalism is no longer just a buzz word intended to guilt people into walking more and driving less. Social awareness around the importance of protecting the planet continues to grow and has led to tangible changes in consumer behaviour. A 2024 YouGov report found that 60% of Britons agree that climate change is the biggest threat to civilisation. The report also found that 64% of British consumers are willing to pay up to 10% more for more sustainable options. By being open about your desire to reduce food waste, you can engage with these changes in attitudes and appeal to consumers who are making more sustainable choices. Moreover, you can then encourage those same customers to make environmentally friendly choices when visiting you, such as taking home leftovers, sharing larger meals to avoid plate waste or trying a sample before committing. Reducing food waste is just one way in which you can improve sustainability in your restaurant. However, regardless of which methods you choose to adopt, engaging your customers can help you to appeal to a broader range of people and grow your consumer base.

Adaptable Portion Sizes drop down menu

Customer leftovers account for a significant proportion of the food waste generated by the hospitality industry. Offering different portion sizes helps to reduce the amount of food left to waste and allows customers to make better informed decisions regarding how much food they will be able to consume. There is also a cost implication that will appeal to many as smaller portions can be made cheaper which also enables consumers to try more items from your menu. Providing the option to have a side dish as a main, or change a main into a side, gives consumers more control over how much food they order and in turn, how much food is wasted. You can also apply this thinking to sides or garnishes and provide customers with the option to remove a side or garnish that they know they won’t eat. One way to reduce food waste is to reduce the number of items that you have on your menu. However, if this is not viable for your business or simply a change you do not want to make, adaptable or smaller portion sizes can help to reduce waste in a similar way without compromising the variety on your menu.

Efficient Ordering drop down menu

Over-ordering is another notable cause of food waste in the industry. As such, ordering ingredients in a more efficient manner is a good way to reduce waste. Whilst it can be tempting to stock up or buy in bulk if your supplier has a good deal on, doing so can leave you with more food than you need which inevitably ends up being wasted. Instead, ensure that you only purchase the ingredients that you know your business will use. Keep an inventory of stock so that you know exactly which ingredients you have ready to hand at all times. Having a detailed list of what ingredients you have stored where, as well as their expiration date helps to prevent food being forgotten and going to waste, or being ordered in excess and leaving you with more than you can use before it spoils. Another key part of efficient ordering is inspecting your deliveries when they arrive. When deliveries arrive it is important to check items, both for quality and signs of damage and to check that you are only accepting what you actually ordered and what you actually need. Rejecting anything that is visibly spoiled, damaged, or has been transported at the incorrect temperature, will ensure you do not accept food that will spoil quicker than you can use it.

Stock Rotation drop down menu

Poor stock organisation can lead to food waste as it makes it harder to keep track of your stock. This can lead to over-ordering as you buy more stock than needed. Introducing a simple system such as First In, First Out (FIFO) allows you to rotate stock, ensuring that older items are kept at the front and are therefore used first. The process of rotating your stock enables you to keep track of what you have and strategically position ingredients so that those that will expire soon are used first.

Compost drop down menu

When food is composted rather than being sent to a land fill, the organic matter is turned into valuable fertiliser. This fertiliser is nutrient rich and great for gardening and growing your own ingredients. This may not be a viable option for all businesses, however, composting food waste is a great way to divert it from landfills and give it a new lease on life. You may choose to set up a compost bin and use the compost produced to grow herbs for your restaurant, or get in touch with a local allotment and see if they have a communal compost bin that they would let you contribute to. Composting is more than leaving food to rot in the garden and you need to ensure that the conditions are suitable for the microorganisms to break down any organic material. However, once you have the basics mastered, composting can be a simple way to turn food waste into something useful.

Repurpose Preparation Leftovers drop down menu

Preparation leftovers include things such as animal bones, vegetable peels and fruit skins and these leftovers need not head straight for the bin once the main dish has been prepared. Animal bones and vegetable peels can be used to make flavourful stocks and soups which can then be used for other dishes. Conversely, fruit skins can easily be used as garnishes for desserts or cocktails. Getting creative with how you repurpose preparation leftovers encourages your staff to use food more efficiently and make the most out of the ingredients that they are preparing.

Donate or Sell Surplus drop down menu

Donating or selling surplus food ensures that any leftover food goes to a good home, rather than to waste. Setting up connections with local charities or food banks enables you to donate leftover meals and ingredients to people in need. If this is not a financially viable option, apps such as Too Good to Go provide a good middle ground in which surplus food is rescued from the landfill and sold at a reduced price.

With the introduction of new food waste separation regulations, more onus is being put on businesses to act sustainably. As such, finding ways to reduce food waste will not only help you to run your business in a more sustainable and cost effective manner, it will also ensure that you are well prepared for compliance with the regulations. 


Reducing food waste in the hospitality sector is undeniably difficult, but not impossible. When making steps to be more sustainable it is valuable to remember that you are aiming for progression, not perfection. Adopting a few seemingly small practices that you can consistently maintain, will lead to more tangible change than committing to producing no waste whatsoever and failing after a week. Lean into the inherent creativity of the industry and find new and exciting ways to reduce your food waste, protect the planet and save money.


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Excel Quiz https://www.highspeedtraining.co.uk/hub/excel-quiz/ Fri, 17 Jan 2025 09:30:00 +0000 https://www.highspeedtraining.co.uk/hub/?p=77310 Being able to confidently and competently use Microsoft Excel is an important and valuable skill. Test your knowledge of Microsoft Excel with our free quiz.

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How to Reduce Food Waste at Home https://www.highspeedtraining.co.uk/hub/reduce-food-waste/ https://www.highspeedtraining.co.uk/hub/reduce-food-waste/#comments Mon, 06 Jan 2025 09:30:00 +0000 https://www.highspeedtraining.co.uk/hub/?p=7560 Food waste is a significant issue and it's important to help reduce the amount generated. Find 10 top tips to help you reduce food waste at home here.

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You may think that chucking away that overripe banana that’s been sitting in your fruit bowl far longer than it should, is no big deal. Binning those roast potatoes that it turns out you didn’t actually have room for surely can’t be doing much harm either; it’s just a little bit of food after all, right? Wrong. Food waste has a catastrophic impact on the environment as it wastes resources, generates greenhouse gases and leads to land degradation. In fact, despite 8.4 million people living in food poverty in the UK, around 9.5 million tonnes of food is wasted each year; more than enough to feed those 8.4 million. 

However, despite being one of the largest contributors to greenhouse gas emissions, a few small tweaks is all it takes to drastically reduce your food waste and help protect the planet. In this article we will explore how food waste is generated in households, why it is a problem for the environment and provide 10 top tips to help you reduce food waste at home. 


What is Food Waste?

There is no legal or universally accepted definition of ‘food waste,’ however the UK charity Waste and Resources Action Programme (WRAP) defines food waste as ‘food and inedible parts sent to one of several waste disposal destinations.’ Put simply, food waste is food that is wasted, lost or uneaten at any point in the supply chain. From farm to table, supermarkets to our homes, food can be wasted at any stage of the supply chain and this waste is harmful to both our planet and our pockets.

WRAP estimates that in 2021 the total amount of food wasted in the UK amounted to 10.7 million tonnes. 60% of this was generated from households and amounted to a staggering £17 billion worth of food; equivalent to £250 per person each year, or £1000 for a family of four. However, despite 10.7 million tonnes going to waste, somewhat paradoxically, food insecurity continues to rise in the UK. Food insecurity is when a person does not have reliable access to affordable, nutritious and healthy food. In January 2023, 17% of households faced food insecurity compared to 7.4% in January 2021. Food insecurity and food waste are intrinsically linked as food waste can lead to food scarcity and increased prices, making it harder for lower income households to afford food. 

Food waste also has a negative impact on the environment and it contributes to climate change and environmental degradation in two ways; firstly through the release of greenhouse gases such as methane and secondly through the wasted energy and resources needed for initial production. The United Nations Environment Programmes food index report states that 8-10% of global greenhouse gas emissions are associated with food that is not consumed. This is because when food is left to rot in a landfill it releases methane, a greenhouse gas that has 28 times the global warming potential of carbon dioxide and is 84 times more potent.

The rearing of livestock also generates methane. In 2022, the Department for Environment Food & Rural Affairs (DEFRA) reported that 47% of the UK’s methane emissions were generated by ruminant agriculture; the process of rearing ruminant livestock such as cattle, sheep and goats for their milk, meat and other products. When this food is thrown away, the resources used to grow the agriculture or rear the livestock are wasted and greenhouse gas emissions generated for no reason. 


Examples of Food Waste in Households

It can be hard to quantify 9.5 million tonnes of annual food waste and this often leads people to think that their own food wasting habits aren’t contributing to the larger problem. However, wasting food is often easier than you may think and households in the UK throw away, on average, 1.96kg of food per day, roughly equivalent to eight meals per week. 

Seemingly innocent habits add up to significant amounts of food being wasted and it’s not just the odd spoiled banana that we throw away that contributes to this waste. Ways in which food is wasted in households includes:

  • Plate Waste – Leftover food on plates that is either not in a fit state to be saved for later or is unwanted such as fruits and vegetables.
  • Expired or Spoiled Food – Food that has expired or spoiled due to poor storage and/or handling. Date labels and a lack of understanding of food shelf-life can cause confusion amongst consumers. A misinterpretation of ‘best before’ can lead people to discard food that is still safe to eat as they gauge these date labels as indicators of food safety, rather than quality.
  • Trimmed or Peeling Waste – Waste is generated when preparing food and vegetable peels, fruit skins and fat trimmings all contribute to food waste if they are not composted or used, where possible, in other recipes.
  • ‘Ugly’ Produce – There are certain aesthetic requirements that many consumers have for their food, irrespective of whether it reflects the quality or suitability of the food itself. As such, consumers can be quick to throw away, or simply not buy, perfectly edible fruit and vegetables simply because it does not meet cosmetic standards.
  • Leftovers – When unfinished food is left in a condition in which it can be saved for later, improper storage or a lack of inspiration as to what to do with leftover food, often leads to it being thrown away. 

Food waste behaviour is multifaceted and most people do not set out with the intention to waste food. In fact, in the face of rising prices and the cost of living crisis, many people are more aware than ever of the economic impact of wasting food. However, food waste can be a cumulative problem in which throwing away small amounts of food each day or week generates tonnes and tonnes of waste. 

This can be seen in the foods that are most wasted in the UK. These foods are often seen as inexpensive household necessities and as such are bought in large quantities in order to have them ready to hand when needed. Nevertheless, this can lead to people buying more food than they could possibly eat before it spoils and the food going to waste. 

The top five most wasted foods in the UK are:

Bread drop down menu

It is estimated that approximately 900,000 tonnes of bread are wasted each year both at the production and consumer levels. At consumer level this is often caused by people buying larger loaves than they can eat and subsequently throwing away half finished loaves of bread.

Potatoes drop down menu

Around 750,000 tonnes of potatoes are wasted each year often due to overbuying, spoilage or visual imperfections that lead people to throw away perfectly edible potatoes.

Milk drop down menu

Surplus purchase similarly leads to milk being wasted and around 490,000 tonnes of milk are wasted annually in the UK. As milk is a highly perishable item, expiration and improper storage can often lead to it being wasted.

Bananas drop down menu

Bananas are one of the most wasted fruits in the UK with 1.4 million being thrown away every day, resulting in approximately 190,000 tonnes being discarded annually. Overripening or cosmetic imperfections are the main cause of banana waste and according to WRAP it takes 3,000 hectares of land just to produce the bananas we waste each year.

Salad and Vegetables drop down menu

Lettuce, tomatoes, cucumbers and other leafy greens are significant contributors to food waste. Approximately 170,000 tonnes of salad and vegetables are wasted annually in the UK often due to spoilage, overbuying or improper storage. It is also worth nothing that fruits and vegetables are often transported and sold covered in large amounts of plastic. Even when this food isn’t wasted, tonnes of plastic waste is generated from the packaging and production. 

As mentioned, these foods are often seen as household essentials, regularly finding themselves on the weekly shopping list. Nevertheless, they also serve as the perfect example of how food waste is unconsciously generated. Many consumers would not think of the few slices of bread they threw away last week as being ‘significant’ food waste. However, when we consider that it is in fact a few slices being thrown away every single week for years on end, the problem becomes much more obvious.


Tips to Reduce Food Waste at Home

Whilst food waste is a significant issue, steps can be taken to help reduce the amount of waste generated and its impact on the environment. From adopting more sustainable food practices to making more effective use of your freezer, small tweaks to your food shopping and eating habits can make a huge difference to the amount of waste generated. Moreover, the government has shown a dedication to reducing food waste with steps such as adopting the Courtauld Commitment which seeks to reduce food waste by 50% by 2030. 

Whilst these initiatives are encouraging supermarkets and restaurants to generate less waste or consider sustainable alternatives for waste they still create, it is important to remember that household food waste remains a massive contributor to food waste as a whole. As such, it is important that we as individuals take steps to reduce our food waste. 

Here are 10 top tips to help you reduce your food waste at home:

Plan ahead drop down menu

Planning ahead can save you both time and money and help to ensure that you aren’t buying more food than you can eat. Write a list before you go shopping and check your kitchen first. What do you actually need to buy and what do you have enough of till you next go shopping? Planning ahead can also involve meal prepping. Meal prepping is a cost-effective way to plan and prepare meals in advance, ensuring that you are only buying what you can eat. It can also save you time as all of your meals for the week are already prepared, meaning you are less likely to pop to the shops on your way home and buy more food than you need. Meal prepping can also help with portion size. A WRAP survey found that 25% of people asked, threw away food due to cooking and serving too much. Meal prepping enables you to pre-portion your food, stopping you from cooking more than you can eat.

Make your freezer your friend drop down menu

Freezing food is a great way to preserve its freshness and prevent food waste. Freezing leftovers is probably what first comes to mind when thinking about how to best use the freezer and this is a great way to preserve leftovers for a handy lunch or a quick, low effort dinner. Freezing trimmed or peeling waste generated from food preparation is another great way to use your freezer and preserve what would have otherwise been wasted. You can also prep the necessary ingredients for a recipe ahead of time and freeze them so they are ready for when you need it. To make the most out of your freezer, it is important to know how to properly store food in the freezer. It’s also helpful to know how long you can freeze certain foods for. It can be very tempting to put something in the freezer and forget about it for months, or even years on end, but if you store food in the freezer longer than it should be, you run the risk of simply delaying the food waste that you were trying to avoid.

Compost drop down menu

Composting may sound like a daunting prospect but it is actually relatively simple and a great way to give your food waste a second lease on life. Composting at home stops food from rotting in landfills and provides you with great compost that benefits your garden. Many councils collect household food waste and can provide compost bins that they will collect regularly. Conversely, you can learn how to compost at home and buy a large composting bin or designate an area of your garden to create a compost pile. There are lots of different ways to compost requiring varying degrees of input to suit your needs, your space and your schedule.

Preserve your food drop down menu

Preserving food is an effective way to extend its longevity and keep household staples to hand without having to repurchase items. There are various different food preservation methods such as freezing, canning, sugaring, salting and even vacuum packing, all of which help to maintain food quality and extend its shelf life. Proper food preservation can help retain the taste, texture and appearance of food as well as helping food last beyond its usual expiration date.

Organise your kitchen drop down menu

Having a well organised kitchen can significantly reduce the amount of food waste that you generate. Overstuffed cupboards and fridges hide what lurks beneath and can result in that horror stricken discovery of food that expired months ago and has since grown a new lifeform! Implementing habits such as a food audit before shopping or stock rotation where you move older items to the front and new items to the back, can help you to manage your kitchen and have a better idea of the food you have in your house and what needs to be used first.

Buy loose drop down menu

Fruits and vegetables are often sold in large quantities covered in plastic. This often leads to waste as you end up buying more food than you need and throwing away the surplus. Buying fruit and vegetables loose enables you to buy solely what you need. For example, that recipe you are determined to get right this time might only require 2 carrots, not a 1kg bag that you tell yourself you’ll chop up for a healthy snack throughout the week but inevitably end up throwing away. Moreover, buying loose fruit and vegetables lets you pick the quality, shape, size and colour that you want, rather than hedging your bets with a bunch or large bag. Love Food, Hate Waste, an initiative launched by WRAP, estimates that if all apples, bananas and potatoes were sold loose instead of in bags sold by weight, 60,000 tonnes of food waste would be saved each year; that’s 8.2 million shopping baskets worth of food.

Donate any surplus drop down menu

Donating surplus food helps to ensure that your excess food is put to good use and benefits those in need rather than wasting away in a landfill. Research local food banks, shelters or charities that accept food donations and donate surplus food.

Give it a sniff drop down menu

As mentioned, date labels can be confusing and cause people to throw away perfectly edible food. In an attempt to combat this, in 2023 supermarkets such as Marks & Spencers, Morrisons and Sainsbury’s switched the labels on their milk to ‘best before.’ This was heralded as a big win for reducing food waste as it enables people to use their personal judgement on whether milk is still good to use, rather than throwing away perfectly consumable milk. The sniff test is an appropriate method for foods with a ‘best before’ date as this date denotes food quality not safety. If you’re unsure about the ‘best before’ foods in your fridge, give them a sniff and use sensory cues such as signs of visible mould or smell to determine if the food is still okay to eat.

Love your leftovers drop down menu

Knowing what to do with your leftovers can be the difference between them living to see another day or ending up in the bin because you can’t stomach yet another portion of Shepard’s Pie. Get creative with your leftovers and adapt simple dishes or side dishes into something new, quick and tasty. Leftovers aren’t just the bits and pieces left on your plate after a meal, they can also include vegetable scraps, leftover bread or those last few drops of mustard in the jar. These odds and ends can be bundled together to make a soup, or used to make salad dressing. The more imaginative you are with your leftovers the less daunting it will become and you will soon find yourself making use of food you may otherwise have thrown away.

Eat the ‘ugly’ drop down menu

As mentioned, cosmetic imperfections can lead people to throw away perfectly edible food. Not only does this stop us from picking up that three eyed potato at the supermarket, it can make us quick to throw away fruit and vegetables at home once they ‘turn ugly.’ However, these cosmetic imperfections are not necessarily reflective of the food’s safety or quality and do not automatically render the food dangerous to eat. Buying ‘wonky veg’ from supermarkets is often cheaper than the more aesthetically pleasing options and helps to stop those wobbly carrots ending up in a landfill.

There are various different ways to reduce your food waste at any and every stage of the meal preparation journey. When adopting these changes, ensure that they are suitable and sustainable for your lifestyle, as consistency is what makes these changes impactful and beneficial for our pockets and our planet. 


Food waste feeds climate change. From the degradation of the land used to grow food that is then thrown away, to the billions upon billions of cubic metres of water that is wasted, food production draws resources from our planet at every stage of its life cycle. Making small, sustainable changes to our shopping and eating habits helps ensure that no good food ends up in the bin, thereby reducing our carbon footprint and helping to tackle climate change.


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10 Time Management Techniques https://www.highspeedtraining.co.uk/hub/time-management-techniques/ Fri, 20 Dec 2024 09:30:00 +0000 https://www.highspeedtraining.co.uk/hub/?p=77213 There are numerous techniques that can help you to manage your time in a way that works best for you. Explore a range of time management techniques here.

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Sometimes it feels like there simply aren’t enough hours in the day. We might ‘all have the same 24 hours,’ but how helpful is that adage when one considers the countless demands upon our time? Time management plays a crucial role in all aspects of life, whether that is the timing of your dinner prep so that your roast potatoes stay crispy not burnt, or the timing of your work day so that you can be as efficient and productive as possible. 

Effective time management is a vital soft skill that increases productivity, reduces stress and helps you to achieve important goals. As such, adopting a time management technique can help you to better manage your time, enabling you to focus on what is important and achieve personal and professional growth. 

There are numerous techniques that can help you to manage your time in a way that works best for you. In this article we will outline why time management is important and explore 10 different time management techniques that can help you to manage your time.

Managing time at work

Why is Time Management Important?

Time management is the process of planning and organising your time for different activities. It encompasses various aspects of your life including work, family life and hobbies. Time management relates to how you consciously coordinate your time to increase your efficiency and achieve different goals. 

Good time management is important because it is crucial for maximising productivity, reducing stress, achieving personal and professional goals and maintaining a healthy work-life balance. Effective time management enables you to spend time on what is important and have the free time to relax and recharge. Poor time management can lead to persistent feelings of overwhelm, procrastination, a lower quality of work and increased stress. Therefore, adopting a time management technique enables you to take control of your time and increase your efficiency and productivity. 

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Time Management Techniques 

As helpful as it would be, there is no one size fits all when it comes to time management techniques. Different techniques work for different people and what works for an undergraduate cramming for their first year exams, may in fact not help you prepare for that major project that needs completing by Q2. Moreover, different projects may require different techniques depending on their qualitative or quantitative needs. 

Irrespective of which technique you choose, it needs to be the best method for you. We’re all guilty of adopting something because it worked for someone else and then a few months later casting it aside as yet another ‘ineffective technique.’ Therefore, figuring out which technique works for you is the first step in learning how to manage your time more efficiently. Below you will find 10 effective time management techniques to help you manage your time. Carefully read through each one before deciding which method you think is best for you. 

Employees working in the office

Remember, it’s okay to trial different techniques. If you’re unsure which one would be best, pick one, trial it for a week, then review your productivity at the end of the week and adjust accordingly. Each technique has its own advantages and its own limitations so consider which works best for your individual needs and don’t be afraid to return to the drawing board if one particular technique ends up not working.

10 Time Management Techniques 

The Pomodoro Technique drop down menu

The Pomodoro technique was developed by Francesco Cirillo when he was a student in the 1980s. Named after the pomodoro (italian for tomato) shaped timer that he first used, the technique uses a timer to break your work down into set intervals, referred to as Pomodoros. 

How it Works:

  1. Choose a task.
  2. Set a timer for 25 minutes.
  3. Work on the task until the timer rings, then put a checkmark on a piece of paper to mark one completed Pomodoro.
  4. Take a short break, aim for no longer than 5 minutes.
  5. Repeat steps 2 – 5. After every four Pomodoros you complete, you can take a longer 20 – 30 minute break. 

The Pomodoro Technique allows you to ‘turn time into an ally’ as Cirillo himself puts it. The 25 minute intervals, followed by short but frequent breaks, enhance your focus and concentration by keeping your mind alert and engaged. There are various different Pomodoro apps and products, however a timer and a piece of paper is all you need to get started.

In 2014, DeskTime ran a study to discover the preferred work-to-break ratio for efficient workers. They found that the most productive people worked, on average, for 52 minutes before breaking for 17 minutes and thus the 52/17 ratio was born. The 52/17 ratio is similar to the Pomodoro technique in that it is aimed at achieving intervals of high concentration and focus, followed by high quality breaks. The 52/17 ratio is a useful alternative for those who enjoy timed periods of intense focus, but find the 25 minutes of the Pomodoro technique too short. 

Parkinson’s Law drop down menu

First introduced in 1955 in a satirical essay for The Economist by British naval historian Cyril Northcote Parkinson, Parkinson’s Law is the notion that ‘work expands so as to fill the time available for its completion.’ That is to say, if you give yourself an hour to write an email, it will inevitably take an hour to write. However, if you only give yourself 10 minutes, it will take 10 minutes. Parkinson’s Law in and of itself isn’t a time management technique but instead something to overcome once you have an understanding of how it impacts your day-to-day life.   

How it Works:

  1. Assess your tasks and prioritise them by importance and/or deadline. Focus on high priority tasks first to stop them being pushed to the bottom of your list and becoming last minute. 
  2. Define the parameters of your task. Parkinson’s Law states that work expands to fill the allotted time, so it is easy to find yourself taking on other tasks due to some vague correlation to your original task. Set clear parameters of the task so as to stop work expanding further than it needs to.
  3. Set a deadline that is tight enough to reduce chances for procrastination, but realistic enough to complete the task competently. 
  4. Minimise or eliminate any distractions around you to enable you to concentrate fully on the task. This ensures that more time is spent focusing on the task itself, reducing the overall amount of time you need to spend on it. 

Parkinson’s Law is a concept to be overcome. As such, you can utilise other time management techniques from this list along with an understanding of Parkinson’s Law to avoid procrastination and increase productivity. Remember, the key to overcoming Parkinson’s Law is not to rush all of your tasks and give yourself far less time than needed to complete your work. Instead, the key is to recognise when an inadequate deadline is causing procrastination and subsequently adapt your approach so as to be more productive.

The Eisenhower Matrix drop down menu

The Eisenhower Matrix was developed by Dwight Eisenhower, the 34th President of the United States. Eisenhower posited that there are two kinds of problems, the urgent and the important and argued that ‘the urgent are not important, and the important are never urgent.’ The Eisenhower Matrix prioritises tasks by urgency and importance, dividing them into four categories; 

  • Important and urgent – Do
  • Important, but not urgent – Decide/Schedule
  • Not important, but urgent – Delegate
  • Not important and not urgent – Delete

The positioning of each task will help you decide the order of completion and whether a task should be delegated to someone else, scheduled for a later time or deleted entirely.

In 1989, Steven Covey created the Covey Matrix which also divides tasks into four quadrants based upon their urgency and importance. Whilst the Covey Matrix categorises tasks in the same way as the Eisenhower Matrix, it focuses on the amount of time you spend on the tasks in each quadrant. Comparatively, the Eisenhower Matrix focuses on how tasks are prioritised and their order of completion based on their importance. You can learn more about the Covey Matrix in our article here. Whilst there are slight variances in focus, both matrices are effective time management techniques.  

How it Works:

  1. Write a list of all the tasks that you need to complete within a set timeframe.
  2. Assess and categorise each task according to its urgency and importance. It’s easy to mistake urgency for importance so take the time to consider the actual value of the task.
  3. Use this categorisation to decide which tasks you need to do, decide/schedule, delegate or delete.
  4. Try to limit yourself to eight tasks per quadrant and ensure that you complete a task before adding a new one to any given section.

The Eisenhower Matrix enables you to prioritise your tasks and clearly identify what tasks need completing when. It provides you with a practical framework with which to examine the type of tasks you spend the majority of your time on and adjust accordingly so as to be as productive as possible. 

Eat That Frog drop down menu

As the great Mark Twain once said, ‘if it’s your job to eat a frog, it’s best to do it first thing in the morning. And if it’s your job to eat two frogs, it’s best to eat the biggest one first.’ Though an undeniably visceral image, the premise itself is actually quite simple; complete your most difficult task first. Eat That Frog is a technique that encourages you to start your day by tackling (eating) the most challenging task (frog) that you have before anything else. 

How it Works:

  1. Write a list of tasks that need completing and identify your frog. This is the most challenging or difficult task that you need to complete. It is important that it is a meaningful task and not an easy or ‘quick win’ as those are not actual frogs. If you find that you have multiple frogs, try to be as objective as possible and pick the most challenging.
  2. Eat That Frog! Once you have identified your frog, start your day by focusing solely on that task. You can break larger tasks into smaller chunks, but only focus on the task at hand and ensure that any smaller aspects are still part of the larger frog. Make sure that you don’t focus on any other tasks until you’ve eaten your frog.
  3. Repeat the process and start each day by eating that frog.  

Eat That Frog is a simple yet effective time management strategy that forces you to concentrate your time and energy on one critical task at a time. Eating your frog at the start of your day leaves no room for procrastination and ensures that once you have eaten your frog, you are left with a great sense of accomplishment for the rest of the day.

The Pareto Principle drop down menu

The Pareto Principle, also known as the 80/20 rule, was developed by Italian economist Vilfredo Pareto in 1896. Rooted in Pareto’s observation that 80% of the land in Italy was, at that time, owned by only 20% of the population, the Pareto Principle states that 80% of outcomes stem from 20% of actions. Applying this principle to your workload enables you to prioritise the tasks that will be the most effective at solving problems or yield the highest reward. 

The principle can be applied to many different aspects of working life such as decision making or improving productivity. In any instance, you need to identify the most impactful tasks (the 20%) that will lead to the greatest reward (the 80%). 

How it Works:

  1. Identify your top priorities. This could be a target you want to hit, a goal that you are trying to achieve or a problem that you are trying to solve. 
  2. Determine the most impactful influences on these priorities. What is causing your team problems? What is the greatest obstacle stopping you from hitting those targets?
  3. Identify the 20% that will deliver the 80%. Assess which tasks will have the greatest impact and lead to larger successes. 
  4. Prioritise tasks based on their perceived impact and develop a strategy to focus on the 20%. 

As with Parkinson’s Law, the Pareto Principle is a concept that works well in conjunction with other time management strategies. For example, the Pomodoro Technique is an effective way to ensure that time is spent focusing on the 20%. Conversely, you may set the 20% as the frog that needs to be eaten at the start of your day.

It should be noted that 80/20 is not a fixed ratio nor does it mean that with only 20% of effort you can achieve 80% of results. 80/20 as a ratio highlights the functional relationship between a task and its impact. Therefore, rather than suggesting that you need only put in 20% worth of effort, the principle encourages you to give that 20% more effort so as to reap greater rewards. You may find that for some projects the ratio is more 70/30 or 90/10; regardless of the split, the Pareto Principle encourages you to focus on what will be the most impactful.

Time Blocking drop down menu

Time blocking is a technique that you may already be unknowingly using, especially if you are in the habit of blocking out time in your calendar to focus on a specific task. Time blocking is the process of scheduling each part of your day and dividing it into manageable blocks.  

How it Works:

  1. Identify what you need to work on in a given timeframe whether that be a day, a week or a month.
  2. Schedule time blocks in your calendar so that your work can’t be interrupted or scheduled over. Think about when you are most productive during the work day and try to schedule your most challenging tasks for this time. 
  3. Group similar tasks together so that you can spend one concentrated block of time focusing on similar tasks. It’s also helpful to group meetings together so that they do not disrupt your flow of work at other times of the day.

Time blocking allows you to be intentional about your time and energy at work. It helps you to direct your focus, reduce distractions and have a clearer sense of what you are spending your time on each day. It’s important to remember to block off personal time throughout the day when time blocking. Not only can it help you to be consistent with personal activities such as hobbies you want to maintain, it also ensures that you are taking frequent, good quality breaks to replenish your energy.

Time Boxing drop down menu

Time boxing is very similar to time blocking in that it also involves allocating a block of time for a set activity. However, unlike time blocking, time boxing includes limiting the time you spend on a specific activity.

How it Works:

  1. Identify what you need to work on in a given timeframe whether that be a day, a week or a month.
  2. Define the goals or purpose of the tasks that you need to complete so that you will know when it’s finished.
  3. Schedule time blocks in your calendar so that your work can’t be interrupted or scheduled over and set a time limit. For example, you may decide to block out time every morning to respond to emails and set yourself a limit (time box) of an hour. 
  4. Work on your time box and assess your results. If you have given yourself too much or not enough time to complete your work you can adjust the size of your time box accordingly. 

Time boxing, like time blocking, allows you to have fixed periods of concentrated time in which you focus on one task. It is also an effective way to overcome Parkinson’s Law as you set yourself a time limit, ensuring you do not spend more time than necessary on a given task. 

Getting Things Done (GTD) drop down menu

Getting Things Done (GTD) was developed by productivity consultant David Allen. The method centres on the premise that ‘your mind is for having ideas, not holding them.’ When using the GTD method, you capture tasks and ideas in an external system in order to declutter your mind, enabling you to concentrate on completing the tasks rather than remembering everything.

How it Works:

  1. Capture. Write down everything that is on your mind, no task is too big or too small at this stage. Don’t worry about editorialising this list as that will be at the next stage, simply focus on capturing anything that crosses your mind such as tasks, ideas or potential solutions. David Allen refers to this information as your ‘inbox’ to represent how potential tasks ‘come in’ to your workflow. Though a helpful visual, your inbox can, and probably will, look like a list of information to be processed later. 
  2. Clarify. Process what you have written down by turning it into actionable tasks. This stage is about deciding what you want to do about the information you wrote down, so it is important to include as much detail as possible. For example, instead of writing ‘Email Sue’ write ‘Email Sue with an update on Q2 project and new timeline for deliverables.’
  3. Organise. Using your preferred work management tool, assign tasks to projects, set deadlines and delegate where necessary. This is a critical part of the GTD method and you can use whatever organisational system or work management tool you prefer. However, it is vital that by the end of this process each ‘to-do’ from the capture and clarify stage have been turned into actionable tasks, delegated or deleted. By the end of this stage your inbox should be empty with each point on your to-do list correctly categorised.
  4. Reflect. Frequently review and reprioritise your list of work. Review regularly but not excessively so as to make checking your inbox a longer task than necessary. You may choose to perform smaller daily reviews followed by more in-depth monthly ones.  
  5. Engage. Use your system to guide what you need to work on and when. Now that you have cleared your mind and organised what you need to do, you have the mental capacity to get things done. 

By externalising the work that you need to do, the GTD system frees up the mental energy to focus on actually completing the task. You can then use other time management techniques to focus on tasks which your GTD system has highlighted as the  most important. For example, once you have a list of clear actionable items you may choose to time block your calendar for the week to reflect the tasks that need completing. This structured approach supports stress free and consistent productivity as you have the mental capacity to focus solely on the work at hand.

Kanban Board drop down menu

A Kanban Board helps you to visualise your work and categorise it into the different stages of the work flow process. Kanban (Japanese for signboard) enables you to map out individual tasks as moveable notes that are placed into columns on a large board. The board can be as simple as a whiteboard or as complex as a specialist app, however you choose to display it, a Kanban Board provides structure to what can otherwise be chaotic project boards. 

How it Works:

  1. Visualise your work flow into different columns. Start with a physical or virtual whiteboard and split it into columns that represent your workflow process. For example, you may have four columns, from left to right, with the headings; ‘To Do,’ ‘In Progress,’ ‘Stuck,’ and ‘Done.’ You can make each column more or less specific depending on your individual needs. 
  2. Identify the tasks that you need to complete. Write a list of the work that needs completing within the time frame that your Kanban Board is covering. You can group like tasks together and use different colour sticky notes to represent a common theme. For example, green notes may represent sales focused tasks, whilst orange notes represent marketing focused tasks. 
  3. Write the tasks onto the corresponding notes and place them on the board. The order of the task in each column should represent their priority so aim to put more urgent tasks at the top of the column. 
  4. Start working your way through your Kanban Board, starting with the tasks at the top of each column. As soon as a task is ready, move it to the next column to visually indicate its position in the workflow. 

Kanban Boards are designed to maintain a high and consistent work flow. By visually mapping out your tasks you can identify bottle necks and adjust other tasks accordingly. It is also a good idea to limit the number of tasks in each column. Limiting work in progress (WIP) is a Kanban method in which you set a fixed number of tasks for each column. This limit helps to stop your workload expanding beyond what is achievable and to keep check of the number of unfinished tasks that you are working on at a given time. Limiting WIP can be applied to any column with any given header and is a useful way to ensure that you and your team only work on what you have capacity for.  

The Seinfeld Strategy (a.k.a Don’t Break the Chain) drop down menu

Anecdotally attributed to comedian Jerry Seinfeld, the Seinfeld Strategy, also known as Don’t Break the Chain is a productivity technique that can help you to build consistent habits. The story goes that after finding himself in the same comedy club as the formidable Jerry Seinfeld, aspiring comic Brad Isaac asked him for advice. Though Seinfeld himself claims the idea was not originally his, his advice to Isaac that night marked the genesis of the Seinfeld Strategy. The strategy focuses on consistently completing a task every day and marking its completion with an X on a calendar. Over time the Xs will grow into a chain and all you have to do is not break the chain. 

How it Works:

  1. Set a task that can be completed every day. The task needs to be realistic and specific so that it is something you can clearly mark off as completed each day. For example, setting the target of writing 500 words a day is much more sustainable than writing 5 pages.  
  2. Mark a big red X on each day that you complete the task. The Seinfeld Strategy has a large visual component so marking your Xs on a large wall calendar or somewhere digitally that you can see every day, will help you to see how your chain grows over time. 
  3. Don’t break the chain. The longer the chain grows the greater the sense of satisfaction you will feel each day for having completed your task and the more hesitant you will be to break it. 

The Sienfeld Strategy allows you to focus on the process, not just the results and helps you to build and maintain consistent habits. This consistency then leads to mastery as the longer you go without breaking the chain, the more you are improving. The efficacy of the strategy lies in picking a task that is meaningful enough to make a difference, but simple enough to be completed every day. It’s therefore important that whatever task you choose is achievable and sustainable.  


Which Time Management Method is Most Useful?

To put it simply; different time management techniques work for different people. With so many different time management techniques out there it can be hard to know which is best. However, because there are so many different techniques there is undoubtedly one that will work well for you. 

Certain strategies lend themselves well to different requirements and personalities. For example, Eat That Frog works well for procrastinators as it forces them to start their day with the most challenging task rather than putting it off. Comparatively, Time Boxing works well for those who often find themselves spending much longer than needed on a task by setting a time limit. Some of the techniques listed above may work better for your personal life, whilst others may be better suited to your worklife; there is no right or wrong way, there is only what is right or wrong for you. 

Woman working on her laptop

Take the time to think about what you need help managing. Is it your day, your week or your month? This time frame might rule out some strategies entirely but be perfectly suited to others. Consider the kind of thinker that you are. Do you rely on visuals to help you clearly see what you are doing? Is a to-list your idea of hell? These are vital questions to ask yourself when choosing a time management technique as there is no point picking a technique that is entirely at odds with your working style or habits. 

Trial and error is an important part of adopting a time management technique. After trialing a technique, review your productivity, the ease of use and adjust accordingly. Don’t be afraid to try different techniques till you find one that works for you or to test different techniques for different projects. 


Poor time management causes stress and anxiety blurring the lines between home-life and work-life. It can lead to a lack of motivation, decreased productivity and consistent feelings of overwhelm. Take back control of your time by adopting a time management technique that can improve your productivity, reduce your stress and support a good work-life balance. 


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    How to Write Meeting Minutes: Free Template https://www.highspeedtraining.co.uk/hub/meeting-minutes-how-to/ https://www.highspeedtraining.co.uk/hub/meeting-minutes-how-to/#comments Wed, 18 Dec 2024 16:00:00 +0000 https://www.highspeedtraining.co.uk/hub/?p=4027 Meeting minutes are a key part of the success of a meeting as they record the points discussed. Find guidance on how to take useful meeting minutes here.

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    Meetings are a frequent and important part of working life. They invite collaboration, encourage creative thinking and provide a platform for fruitful discussion. Writing meeting minutes are a key part of the success of a meeting as they record the points discussed and any actions to be taken. To be effective, meeting minutes must be clear, concise and provide a succinct record of the topics discussed.

    In this article we will outline what meeting minutes are, why they are important and provide guidance on how to take useful meeting minutes. You will also find a downloadable template that you can use to effectively write meeting minutes.


    What are Meeting Minutes?

    Meeting minutes are a summary of the main points discussed by meeting attendees and the subsequent action points that they have decided upon. Meeting minutes are not a transcript of every single thing that was said during a meeting nor are they solely for formal meetings. Regardless of the type of meeting, meeting minutes serve as a record of the key elements discussed such as:

    • Issues raised.
    • Motions put forth.
    • Decisions made.
    • Actions agreed upon.

    As a minute taker it is your responsibility to write clear and concise minutes that document the key talking points of the meeting. It is therefore beneficial to have a separate minute taker and Chairperson so that focus can be directed where necessary. An effective chairperson will ensure that meetings run smoothly and efficiently and that the agenda is followed accordingly. This enables you as the minute taker to focus solely on producing useful and succinct meeting minutes. 

    Writing meeting minutes in a notepad

    Why are Meeting Minutes Important?

    Meeting minutes are an essential tool for before, during and after a meeting. They deliver key information and help to keep the necessary people informed of the main talking points of a meeting. 

    Meeting minutes are important because they:

    • Help with meeting preparation – Minutes from previous meetings help organisers to prepare agendas for upcoming meetings. They provide information which can guide topics for discussion such as updating attendees on a project’s progress or reviewing the success of a previously agreed upon action.
    • Act as an official record of proceedings – Meeting minutes act as an official record of discussions held, decisions made and actions taken. They act as a point of reference of what occurred during the meeting and can be easily referred back to by senior staff or stakeholders. 
    • Hold attendees accountable – Meeting minutes record actions that need to be taken and the person or department responsible for those actions. By documenting each task and associated action items, meeting minutes provide a clear indication of who is responsible for completing specific tasks. 
    • Build trust through transparency – Meeting minutes inform those not in attendance, whether due to absence or remote working, of the key points discussed. This provides important insight into the inner workings and discussions of meetings, highlighting to those not in attendance that attendees are acting in the best interest of the business.
    • Improve efficiency – Well written meeting minutes provide information that can be used to guide future meetings. This saves times when reviewing prior decisions and actions and helps to eliminate repetitive discussions or tasks.
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    Our Minute Taking Course will teach you the skills to produce clear and concise meeting minutes for any meeting. We also have a wide range of Business Essentials courses, such as our Communication Skills course, that will provide you with knowledge and skills to thrive in the workplace.


    How to Take Minutes for a Meeting

    Meeting minutes have to record a lot of different information, so it is important that they are as detailed and succinct as possible. Writing effective meeting minutes involves thorough preparation before the meeting, active listening during the meeting and diligent compilation after the meeting.

    Meeting notes

    Here are five top tips to help you capture the essential information of any meeting, regardless of the size or formality. 

    1. Be Prepared.

    The better prepared you are for the meeting, the more efficiently you will be able to take notes. Take the time to find out the agenda points ahead of time so that you have an idea of what the meeting is about. If the meeting is a follow up, read over previous agenda points and minutes so that you have as much contextual knowledge as possible. Speak to the Chairperson in advance and ask for clarity on any points you are unsure of. Don’t forget to make sure you are physically prepared to take notes. It may seem obvious but make sure you have enough pens to hand and a notebook or paper with enough space to write the necessary information. If you prefer writing notes on your laptop, make sure your laptop is charged and muted to avoid any distractions from incoming notifications.

    1. Find your Focus.

    It is important to know what you actually need to be making notes on so use the agenda to help determine the key topics of the meeting. As the minute taker you need to record information accurately as your notes will eventually serve as a reminder of the commitments made and topics discussed. It is important to get these details right and it is much easier to do this if you know in advance when to focus and when to just listen. 

    1. Use a Template.

    A template provides you with a clear structure with which to format your notes. It can help you to keep track of the important details and guide which information you decide to include based on pre-set subheadings/categories. Templates are also useful for maintaining consistency. Your business may have a set minute taker, or the role may change from meeting to meeting. However, a template ensures consistency irrespective of who is taking the minutes. 

    1. Be Objective.

    Only include the facts in your notes and remain neutral, avoiding any personal impressions or opinions. The finished meeting minutes must be an unbiased and impartial overview of the proceedings.

    1. Review your Minutes.  

    Once you have finished typing up your minutes and before distributing them to the necessary parties, have them reviewed and approved by the most senior person in attendance or the Chairperson. It is important to double check that the necessary information has been included and that dates, agreed actions and task assignees have been documented properly. 

    An employee taking meeting minutes remotely

    Due to the increase in hybrid/remote working, you may find yourself acting as minute taker for virtual meetings. The steps above remain applicable for remote meetings, however it is beneficial to also consider the following: 

    • Find a quiet space – Find a space where you won’t have any disruptions or distractions. If you’re working from home and others are present, let them know you have a meeting to attend and not to disturb you. It is important that you can clearly hear the other members of the meeting during a call, so reduce as much background noise as possible so that you can focus properly.
    • Speak up – Remote meetings are frequently subjected to the whim of one’s internet connection. It’s highly likely that there will be drops in someone’s connection at some point during the meeting so it is important that you speak up to seek further clarity when necessary. Knowing how to speak up in meetings enables you to confidently ask attendees to repeat themselves and ensures that you do not miss any vital information.
    • Record the meeting – The benefit of virtual meetings is the chance to record the entire thing. You must first ask permission from those attending or let them know well in advance that you will be recording the meeting. Recording the meeting allows you to be more present as you can then go back and watch over the recording to make any necessary notes. 
    • Use multiple screens – If you have more than one screen in your home office set up then make the most of the extra space. Having the meeting on one screen and a document for notes on the other, stops you from juggling multiple windows on the one screen and potentially missing key information as you switch from one window to another.

    Meeting Minutes Template

    Below you will find a meeting minutes template for you to download and use. 

    The template has been broken down into sections to help you prioritise key information such as the meeting objective, the agenda, main takeaways and action points. There is also space to include the meeting date, time, location and details of the next meeting. The template is fully editable so you can input additional information should you wish. 


    Being able to create clear, professional meeting minutes is a crucial skill to have as they are an important part of ensuring that meetings are productive and successful. As a minute taker it is your responsibility to produce useful notes in the final minutes document. Using the guidance and template above will help you to do just that and write effective meeting minutes.


    Further Resources:

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    Training Calendars: Why Your Company Needs One https://www.highspeedtraining.co.uk/hub/training-calendar/ https://www.highspeedtraining.co.uk/hub/training-calendar/#comments Wed, 18 Dec 2024 09:30:00 +0000 https://www.highspeedtraining.co.uk/hub/?p=14289 It is important to have a well organised approach to training in order to make it as successful as possible. Download our free training calendar templates here.

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    Training and development is an important part of your responsibilities as an employer. Employee training helps your staff to develop their skills and become more effective in their roles, supporting their professional development and increasing productivity. It is therefore important to have a well organised approach to training in order to make it as successful as possible. A training calendar is an effective tool to help you monitor and track training whilst visually highlighting your investment in your employees’ future development. 

    In this article we will outline what a training calendar is and how your business can benefit from using one. You will also find guidance on how to prepare a training calendar along with free downloadable training calendar templates. 


    What is a Training Calendar?

    A training calendar is a schedule of training sessions, workshops and seminars. It acts as a visual guide of training opportunities that will further your employees’ professional growth and development. 

    Meeting in the office

    Providing your employees with a diverse range of training empowers them to enhance their skills whilst encouraging them to attain new ones. This boosts their confidence and increases their independence which in turn helps your business. The consequences of not training your employees can be severe, but a well organised training calendar will support the successful implementation of training in your business.


    Why Use a Training Calendar for Employees?

    The benefits of employee training include improved efficiency, greater job satisfaction and higher employee retention. A training calendar is much more than just a checklist of the workshops and seminars that create these benefits. Training calendars enable you to deliver training in the most effective and efficient way possible and act as discernable markers of your dedication to employee development.  

    Five ways a training calendar can be beneficial to you and your employees include:

    1. Improved performance and engagement – training improves your employees’ skills and gives them the tools to do their jobs confidently and competently. When employees can see what training is coming up, they are better prepared to improve those skills and thus more likely to be highly engaged during said training.  
    2. Encouraging innovation – creativity is stimulated when employees are given the chance to explore new ideas and approaches through training. A training calendar shows employees that you both value and encourage these chances for innovation. 
    3. Increased competitiveness – businesses that invest in employee training have a competitive advantage on others as they are providing their employees with the skills to meet different demands. By showing prospective and existing employees what training opportunities are available, your business stands out as an organisation dedicated to employee development. 
    4. Creating a culture of learning – a training calendar reiterates to all your employees that training is not a ‘one time thing’ but in fact a continuous process of improvement. This in turn helps to create a culture of learning in which learning and development is a normal part of your business’ day-to-day activities. 
    5. Addressing skill gaps – upskilling employees can be a cost-effective way to build the skills that your business needs whilst boosting morale and improving employee engagement. A training calendar that has been strategically developed to target identified skill gaps provides your employees with the chance to fill those gaps and improve their skill set. 
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    How to Prepare a Training Calendar

    There are lots of different training calendar formats available and you need to consider which format is best for you. Important factors to consider are the size of your team, the frequency of training sessions and the training objectives. Regardless of which format you choose, your training calendar needs careful planning and consideration in order to be as effective as possible. 

    Remember; a well planned and carefully executed training calendar will align with the needs of your business and enable your employees to take ownership of their development. 

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    Here are some key steps you should follow when preparing a training calendar:

    1. Assess your Needs.

    Before you begin any kind of planning, you need to identify the training needs of your business and your employees. This is an opportune time to seek input from your employees and learn what kind of training they actually want and need. Take the time to consider skill gaps and ask your employees what skills they are interested in developing. The more tailored your training calendar the more engaged your employees and the more plentiful the rewards. 

    1. Establish Objectives.

    Once you have an idea of what needs your training will address, the next step is to define the objectives for your training sessions. What do you want your employees to gain? What skills and knowledge are you eager to develop? Establishing clear objectives and setting SMART goals gives your employees a direct understanding of what is expected from them and their training. You can then align their training with your business’ objectives, ensuring they have the necessary skills for your business’ success.

    1. Select Resources and Format.

    Training comes in all shapes and sizes but one size does not fit all. Not only do different employees have different training needs, some training is better delivered in one way than  the other. Consider offering a variety of training formats such as online courses, in-person workshops or seminars/webinars. This can help to mix things up for your employees and prevent training from appearing monolithic.

    It is also important to consider the best facilitator for training. Don’t overlook the expertise that already exists within your business but also recognise when an external training provider would be the best course of action. 

    1. Plan your Schedule.

    Now that you’ve done the groundwork it’s time to put your training calendar together! It’s important to be strategic with your scheduling in order to make it as effective as possible. Whilst you want to offer ample opportunities for training, avoid overloading your employees with too many sessions at once. Ensure that training is spread out so that it remains manageable along with your employees’ regular workload. It is also a good idea to offer sessions at different times of the day to accommodate different schedules and workloads. 

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    Consider aligning your training calendar with your business’ initiatives. For example, if you have an important project coming up in the next quarter, you can spend the previous quarter delivering key training that will help the project’s success. Moreover, if you know that May is a particularly busy month for your business, you may decide to reduce the number of training sessions for that month to avoid overloading your staff.  

    1. Share and Promote.

    Think of your training calendar as a living breathing document, that is to say, once it’s finished don’t let it rot away in a folder never to see the light of day. Ensure that your training calendar is easily accessible for employees and encourage them to regularly check it for updates. You may decide to share the calendar via email, monthly newsletters (depending on the frequency that you have chosen) or other internal communications. However you decide to do it, make sure you convey the value of the training that you are offering and promote the specific benefits of each session. 

    1. Evaluate and Evolve.

    As with any living thing your training calendar can and should evolve over time. Take the time to evaluate your training calendar and the impact that it has had on your business. Have your employees gained the skills that they needed? Are you offering too much training in one area and not enough in another? Does the calendar still align with the needs of your business? These are important questions to ask to maintain the efficacy of your training calendar. Encourage employee feedback and use this to adapt and tweak your calendar as necessary. Utilise both qualitative and quantitative metrics to gauge the success of your training sessions and to guide the creation of future calendars. By committing to the continuous improvement of your training calendar you are ensuring that it remains useful and impactful for your business and your employees. 


    Training Calendar Templates

    A training calendar is an invaluable tool when it comes to delivering effective training. As mentioned, it needs to be comprehensive and informative, whilst remaining simple to follow and understand. It can be daunting to know where to start when creating a training calendar and there are countless templates for you to choose from. Regardless of which one you choose, it needs to be appropriate for your business and adjusted to suit your specific goals. 

    Our free monthly and weekly training calendar templates provide you with a structured approach to professional learning and development. Each template can be downloaded and edited to suit the specific needs of your business; for example, you may choose to use the monthly calendar template for department or company wide training and encourage your employees to use the weekly template to create their own individualised training calendar.

    You also have the option to colour coordinate your calendar with an editable colour key. You may choose to do this to group training sessions together by the skill that will be developed or to indicate which sessions are mandatory and which are optional. If you choose to keep your training calendar as a digital file you can highlight each entry with the corresponding colour yourself, or should you choose to print it, you can use a highlighter. 

    Remember, it’s important to evaluate your training calendar to maintain its efficacy and to ensure that it remains relevant to your employees’ and business’ needs. It is therefore advisable to allocate time in your calendar for feedback sessions during which you can gain valuable information to guide the creation of future training calendars.


    A training calendar is much more than just a stylish way to display training. It is an invaluable strategic tool that enables you to deliver efficient and effective training, supporting your employees’ growth and your business’ success.


    Further Resources:

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